1. Skills
  2. Writing
  3. A1 writing
  4. An email to confirm an appointment

An email to confirm an appointment

An email to confirm an appointment

Learn how to write an email to confirm an appointment.

Do the preparation task first. Then read the text and tips and do the exercises.

Preparation

Grouping_MjI1NjU=

Reading text

From: Arina Marat, HR Assistant
To: Jane Claret
Subject: Your appointment on 14 March

Dear Ms Claret,

Thank you for your email.

I am writing to confirm your appointment with our HR manager, Mrs Sofia Aronov.

Your appointment will take place at 3 p.m. on Thursday 14 March at our Astana offices in Emerald Towers. 

When you arrive, please go to the reception on the 26th floor and ask for me. I will take you to Mrs Aronov's office. 

We look forward to meeting you soon.

Best regards,

Arina Marat
HR Assistant

Tips

1. If you don’t know the person well, start your email with Dear + the person’s name.

2. For women, use Ms + surname unless you know they prefer to use Miss or Mrs.

3. Say thank you if you are replying to their email.

4. At the start of your email, say why you are writing: I’m writing to + verb +… .

5. Write the day (Thursday), date (14 March) and place (our Astana offices in the Emerald Towers) clearly.

6. Explain clearly what they should do when they arrive for the appointment.

7. At the end of your email, you can say I/We look forward to meeting/hearing from/seeing you soon.

8. Use Best regards or Best wishes and sign off with your name and your job title.

Task 1

Exercise

Task 2

Exercise

Task 3

Exercise

Discussion

Do you ever receive or write emails like this one to confirm an appointment?

Download
Worksheet97.44 KB
Try another writing

Language level

A1 - Elementary
Average: 5 (6 votes)
Do you need to improve your English writing skills?
Join thousands of learners from around the world who are improving their English writing skills with our live online classes and personal tutoring courses.
Find out more

Submitted by Pola on Mon, 14/09/2020 - 19:25

Permalink
In fact, I didn't write emails like that kind, but I emailed to courses only, and I didn't try that sort of emails before, but I'll be improve my skills to write "working emails" to offices, companies or associations.

Submitted by soylemezali42 on Mon, 17/08/2020 - 19:21

Permalink
Actually, I have not applied for a job for years, so I didn't receive this kind of email like above one. However, I have to apply for a job if I don’t learn English soon.

Submitted by Andrea Hernandez on Mon, 17/08/2020 - 11:54

Permalink
When you are a job seeker is usual to receive this kind of email. You can receive an email like this one if the company where you send your CV wants to inform you about the possibility of know more about your career and your life. In this case, they can make an appointment in their office for an interview or a videocall.

Submitted by shironeiko on Wed, 12/08/2020 - 17:23

Permalink
Actually I've never write an email like that but I often receive it from dental centre to remind me about the appointment with my dentist

Submitted by walotaibi on Tue, 11/08/2020 - 02:47

Permalink
No, in Kuwait we confirm our appointments or meetings through the calling.

Submitted by Maria19 on Sat, 08/08/2020 - 21:59

Permalink
Yes, I received this type of email.

Submitted by Phan Bao Dung on Sun, 02/08/2020 - 21:36

Permalink
I received some emails like this one to confirm an appointment when I was finding a new job. These were interview invitation emails. After received them, I had to reply to them to confirm the interview.

Submitted by Youssef Er-rafay on Sat, 18/07/2020 - 11:47

Permalink
From : Youssef Errafay To : Mrs Interviewer Dear mrs Interviewer Thank you for your email I’m writing to confirm our appointment on 4pm at Monday. I would like to ask if i can bring my CV or that one i sent in the application form is enough. I also like to discuss about my monthly salary , and couple conditions about holidays. I look forward to hearing from you soon. Best regards. Youssef Errafay.

Submitted by fatfat on Fri, 17/07/2020 - 12:47

Permalink
No. In generally After we take an appointment, it comes e mail regarding the appointment.

Submitted by sakura on Tue, 07/07/2020 - 20:57

Permalink
I don't remember receiving the confirmation email for my booking. I also haven't written it.However, I think that I have to write a confirmation email etc. when I start working.I read this paragraph today and it was very helpful.I have a business communication class in a university class and take that class.The lesson is useful, but it is very difficult.It is very difficult to use English that is not rude to the other party. For example, why is it more polite to use would rather than will when making a request? Etc. Although I can't explain well in my native language, I'm taking lessons because I find it difficult in English. However, if I were to work abroad, it would have to be done naturally.I felt like studying everyday. Reservation confirmation e-mails such as this one will make the recipient feel good by paying careful attention.I think that writing a polite sentence will facilitate communication with the other party and will be more trusted. When I become a member of society, I pay close attention to the email text.